Stop paying for Microsoft 365 licenses nobody is using
Most institutions buy Microsoft 365, assign seats, and never look again. Licenses idle, people leave, and the bill never shrinks. Our free licensing assessment shows what you are actually using and what you could put back in the budget.
- Tier 1 Microsoft Cloud Solution Provider
- 750+ financial institutions
- Since 1999
The gap nobody is watching
Illustration matching the calculator's Typical scenario. The assessment measures the real gap in your tenant.
The Quick Math
What could an unwatched tenant be leaving on the table?
Pick your primary plan, enter your seat count, and choose a scenario. This is scenario math at Microsoft list pricing, not a measurement of your tenant. Your real picture comes from the free assessment.
US list prices per user per month, annual commitment, as shown on microsoft.com (verified August 2026). Mixed plans, negotiated pricing, and add-ons are handled in the assessment.
Seats flagged for review are candidates, not proven overspend. Microsoft annual terms defer most seat reductions to your renewal date, so the assessment separates what moves now from what moves at renewal.
The bonus check: we also look for paid licenses still assigned to people who left the company. They keep billing until someone removes them, and depending on your offboarding and identity controls, the account behind them may still have access. We find them at most institutions we review.
How this calculator works
- The dollar figures multiply your seat count by the US list price of the plan you picked (annual commitment, verified on microsoft.com in August 2026). Negotiated pricing, monthly billing, mixed plans, add-ons, and standalone products are not modeled; the assessment covers them.
- The scenarios (10, 15, 20 percent of paid seats idle) are assumptions you choose, not measurements of your tenant and not a published industry average. For context, Microsoft's own admin guidance treats an account with no sign-in for 90 days as stale, and its usage reports exist partly to find people who may not need a license.
- Not every idle-looking seat is waste. Service accounts, shared mailboxes, leave of absence, and legal holds all create false positives. The assessment separates review candidates from real overspend before anything changes.
- Annualized means the cost represented over 12 months. Under Microsoft's annual subscription terms, most seat reductions take effect at renewal, so timing matters and the assessment maps it.
Free for financial institutions. The findings are yours either way.
What We Look For
Three things the assessment checks first
We manage Microsoft 365 for 750+ financial institutions, so we see the same licensing patterns again and again at institutions that buy direct and move on.
Budget going nowhere
Seats assigned to people who rarely sign in. Plans sized for a team you no longer have. Paid add-ons duplicating tools you already own. We map spend against usage so the budget goes back to work for the institution.
Doors left open
Licenses still assigned after someone leaves can leave working access behind, and many plans include security features that sit unconfigured. The assessment flags both, so cost and exposure get reviewed together.
Records that make exam prep easier
Clean licensing records help answer access questions before they get asked: who has a seat, what it includes, and when it was last reviewed. A tenant reviewed monthly walks into exam prep with cleaner paperwork.
The reports exist. The savings exist. Somebody still has to come in every month and actually do the housekeeping. That is us.
An advocate on your side of the Microsoft bill, watching usage so you do not have to.
How It Works
Light lift on your side
The assessment runs on light back and forth, and nothing changes in your tenant. Most of the work happens on our side.
Send the basics
A recent Microsoft invoice or a license count is enough to start. Fifteen minutes with whoever pays the bill usually covers it.
We run the numbers
From the invoice we build your licensing baseline: plan mix, list-versus-paid gaps, and obvious overlap. Grant optional read-only reporting access and we go seat by seat on real usage. Nothing in your tenant changes either way.
Walk the findings
You get a one page map of spend, usage, and savings, including what is recoverable now versus at renewal, and we walk you through it. The findings are yours to keep whether or not we ever work together.
Free Licensing Assessment
Turn the scenario into your real picture
Tell us where to send the findings. Our licensing team reaches out within one business day.
Got it. You are on the list.
Our licensing team will reach out within one business day to line up your assessment. In the meantime, gather a recent Microsoft invoice. That is all we need to start.
Questions
Fair questions, straight answers
What is the free licensing assessment?
It is a review of your Microsoft 365 licensing run by ABT's licensing team. We map what you are paying for, what your people actually use, and where the gaps are, then walk you through the findings. You get a clear picture of spend, usage, and savings whether or not you ever work with us.
What does the assessment cost?
Nothing. The assessment is free, the findings are yours to keep, and there is no obligation to buy anything. We offer it because it is the fastest way to show the value of having someone watch your licensing every month.
What do you need from us to run it?
A recent Microsoft invoice or a license count gets you the licensing baseline. If you want seat-level usage findings, optional read-only reporting access lets us go deeper. Either way, nothing in your tenant changes during the assessment, and most of the work happens on our side.
Where do the calculator's percentages come from?
They are scenarios you choose, not measurements or a published industry average. We manage Microsoft 365 for 750+ financial institutions, and idle seats show up in most licensing reviews we run, but every tenant is different. That is exactly why the assessment exists: it replaces the scenario with your actual numbers.
What happens to licenses assigned to people who left?
That is one of the first things we check. A seat that stays assigned after someone leaves keeps billing every month, and depending on how offboarding went, the account behind it may still have access. The assessment flags them so you can reclaim the spend and close anything left open.
You sell Microsoft licenses. Why would you help us buy fewer?
Fair question. The findings are yours, and yes, they often recommend fewer or smaller licenses. Our business is managing Microsoft 365 well for institutions over the long haul, not maximizing this month's seat count, and an assessment that tells you the truth is how that relationship starts. You keep the findings even if we never work together.
Do we have to move our Microsoft licenses to ABT?
No. The assessment stands on its own. If the findings show real savings and you want an advocate managing your Microsoft spend month to month, we can talk about what that looks like. Either way you keep the findings.
