Office 365 with NetworkGuardian®

Information Security Compliance for the Mortgage Industry

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Office 365 with NetworkGuardian® includes the Enterprise Suite of Office 365 along with additional security services powered by the Microsoft Azure Cloud. We specifically designed and configured Office 365 with NetworkGuardian® to check all the boxes when it comes to security compliance for mortgage companies. Mortgage companies with as few as five employees can now get the same enterprise level security as much larger financial institutions. Utilizing cloud services gives your workforce the ability to work from any location and with any device while meeting the strict security requirements required in the mortgage industry.

With an efficient pay as you go model you only pay for the services you need that scale up and down each month with the size of your workforce. This cloud-based model replaces the need to manage servers in your office and will eliminate the need for traditional IT service providers. Office 365 with NetworkGuardian® provides a higher level of security and monitoring while savings thousands each year. 

How Does NetworkGuardian® Protect Your Company?

    • Microsoft invests more than USD 1 billion annually on cybersecurity research and development.
    • Microsoft employs 3,500 security experts completely dedicated to your data security and privacy.
    • ABT is the only Microsoft Certified Cloud Solutions Provider delivering security compliance exclusively to mortgage Companies.
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What’s included with Office 365 with NetworkGuardian®?

  • Premium Office 365 License
  • Desktop Support
  • Email Encryption
  • End User Training
  • 1 TB of Secure Document Storage for each person
  • Screen Sharing/Remote Access
  • Enterprise Chat/Video Conferencing
  • SharePoint Team Sites
  • TLS Server to Server Encryption
  • MFA
  • Data Loss Prevention
  • Expert Setup and Configuration
  • Azure Active Directory Premium
  • C.F.P.B Compliant
  • Info Sec Policy
  • Archiving
  • Conditional Access Security Policies
  • 50 GB Mailbox
  • Premium Desktop Apps
  • Premium Mobile Apps
  • Manage and Monitor PC’s
  • Manage and Monitor Mobile Devices
  • Azure Domain Join with firewall polices
  • Protect Apps on employee owned devices
  • Mobile Device Wipe
  • Remote PC Wipe
  • Monitoring and Real Time Reports
  • Information Protection
  • Advanced Spam Protection
  • Safe Attachments
  • Safe Links
  • Document Legal Hold
  • OneDrive for Business
  • Microsoft Teams

 

WhitePaper at HousingWire.com >

Learn more about the services included with Office 365 with NetworkGuardian®:

Information Security Policy

Mortgage companies are required to have a written information security policy. Companies that subscribe to NetworkGuardian receive a 46-page Info-Sec policy. It includes an outline of your entire network infrastructure in the cloud. Each employee should sign a copy of your policy. Keeping your policies on file will contribute a successful information security Audit.

Conditional Access

Conditional Access can ensure employees are accessing their email, documents, and apps from company authorized devices only. Access will be prevented to any Office 365 services unless the device has been approved.

Azure Domain Join Devices

MWS powered by Windows 10, provides automatic and universal enforcement of security policies that will reduce your business’s risk of data breaches. By Azure Domain Joining Windows, IOS and Android devices administrators can enforce the following policies:

  • Device encryption to help prevent unauthorized access.
  • A six-digit PIN or password.
  • An inactivity timeout period.
  • Antivirus and malware protection, and signature updates via Windows Defender or Lookout for Work.
  • Auto-updates on Windows 10 devices that include the latest security updates.
  • Pushing VPN and wireless settings and certificates to your device.
  • Clear separation of business and personal data. Users or admins can selectively wipe corporate data from the device, while leaving personal data such as pictures, personal email accounts, and personal files untouched.

Policies that Intune enrollment doesn’t enable include:

  • Tracking or locating an employee’s device.
  • Access to personal data contained in SMS, text, videos, pictures, files, phone call logs, personal applications, or messaging services.
  • Access to the contents of personal or corporate email. If necessary, as part of the selective wipe process, corporate email accounts can be deleted by Intune to remove corporate email account settings and email messages from a device, but message content is not accessible via Intune.

Device retirement

  • A self-service portal gives people the ability to check their system health and to unenroll a device that no longer needs to be managed. For example, if a device has been lost or stolen, the user can either remove Intune management or ask us to do so. When a device is removed, corporate assets are automatically deleted. Devices can be completely or selectively wiped.
  • full wiperestores the device to its factory defaults. This removes all company and user data and settings. A full wipe can be performed on Windows Phone, iOS, and Android devices.
  • selective wiperemoves only company data. The specific data that a selective wipe removes and the effect on data that remains on the device vary by platform.

Monitoring and Real time Reports

  • Threat Protection Status (TPS) is single dashboard that provides information on malicious email that was detected and blocked so administrators can adjust policies such as turning up spam filtering. TPS also shows any email messages that had harmful attachments or URL’s that were blocked by the anti-malware engine.
  • Auto-Forwarded messages report will show you any email accounts that are automatically forwarding their emails to an external email account. It will show you the user that is forwarding, how many emails were forwarded and to which domain. This dashboard provides insight into any account that may be maliciously forwarding company emails to a 3rd

Data Loss Prevention

With Data Loss Prevention you can identify, monitor, and automatically protect sensitive information across Office 365. For example, if an employee tries to send an email containing a social security number or credit card number, they will be required to first encrypt the email.

Outlook Message Encryption

Employees can easily send encrypted email messages and encrypted attachments from Outlook.

Email Archiving and Retention

Email Archiving and Retention is a cloud-based, enterprise-class archiving solution that provides archiving, compliance, regulatory, and eDiscovery challenges. Emails will always be available to an administrator even if an employee deletes emails from their account.

Information Protection

Azure Information Protection protects sensitive emails and documents giving employees the ability to apply rules and conditions. For example, a document or email marked as sensitive cannot be opened or access by anyone outside of your company.

Advanced Threat Protection

Advanced Threat Protection safeguards your organization against malicious threats posed by email messages, links (URLs) and collaboration tools. ATP includes:

  • Sophisticated attachment scanning and AI-powered analysis to detect and discard dangerous messages.
  • Automatic checks of links in email to assess if they are part of a phishing scheme. This keeps you safe from accessing unsafe websites.